Guide for New Ralliers

April 25, 2026

Rallies, when available to book, are advertised in the Rally Newsletter.

Membership cards must be available for inspection at rallies, if requested, to verify membership. Any member in the Club may rally, but there is a procedure to follow. Rallies are advertised in Rally News approximately two months ahead of the rally, with the exception of the National/AGM and any foreign rallies.

If you see a rally you wish to attend advertised in the Rally Information in the Club Newsletter or the online ASOC site, complete a rally application form, which you will find at the bottom of the rally advertisement online or in the Newsletter. Ensure ALL family members attending the rally are listed on the form; this number is subject to the sleeping capacity of your Auto-Sleeper. Applications for Auto-Sleeper Rallies are only made by using the Club application form, which contains all the details you need to fill in.
Calculate the fee, including the rally fee and send to the Rally Secretary in the rally information. The rally fee is a one-off payment for a rally, NOT a per-night fee.
Send the application form, preferably by email, including the total amount of the cost of the rally, which includes the rally fee, to the Rally Secretary, whose email address is given on the application form. Our preferred method of payment is by BACS to the account on the application form. If you wish to send your application form by post and pay by cheque, please ensure you use a first-class stamp as the second-class post is very erratic and may not arrive till over a week later, which may result in the rally you would like to attend being fully booked.
If you find you cannot attend the rally, please inform the Rally Secretary as soon as possible, as they may have others waiting to attend.
Please note: depending on the site, the full amount for the rally usually has to be paid 2-4 weeks prior to the rally so we cannot guarantee a refund unless someone else is happy to take your place at short notice. In addition, the rally fee is not refundable. The marshal will give you his telephone number when he confirms you are on the rally, so you can inform him if you will be delayed en route.
The only rallies that this system does not apply to are the Club National & AGM and the large show rallies. THE APPLICATION FORM for the National and AGM RALLY is sent out with the club Newsletter. All relevant information is given on the form, including closing dates.
For large Show Rallies, Peterborough, Malvern, South West and Lincoln, the bookings are made through the Show Organisers and payment should be sent to them, using the appropriate forms to be found in Motorhome magazines, or online, before the closing date. Special Club site fees are sometimes available and these are advertised in the Rally Information in the Newsletter. When you have sent your application form and fee to the Show organisers, then send a completed rally slip to the Rally Secretary with the appropriate rally fee. You cannot book with the Organisers at the special Club site fee and then rally elsewhere on the site.
REFUNDS. The rally fee will have already been used, so there will normally be no refund. Site fees may only be refunded when and, if it is possible, to fill the vacant pitch. This will be subject to the terms agreed with the site owner and the Rally Marshal.
Please remember that rallies start and close at 12 noon, unless otherwise stated. Failure to keep to these times can cause the Club problems with the Exemption Certificate used on green field sites. Early arrivals can also cause the marshal problems. To avoid causing embarrassment, please arrive at a rally after the given start time.
Extra items such as trailers, cars (with vans), tents etc., may only be accepted on site with the prior agreement of the marshal. Please indicate on the rally slip if this applies.
Please put your mobile phone number on the rally slip and keep the phone on en route to the rally. The marshal may need to contact you if the rally is cancelled unexpectedly…