ASOC

Welcome to the Website of the

Auto-Sleeper Owners' club

Bylaws & Codes

 

INTRODUCTION

    Members joining the Club or renewing their annual subscription agree to obey the Club’s Articles of Association and any Bylaws contained in this document or notified to members through the Newsletter. Members also undertake to contribute such amount as may be required, not exceeding £1, to the assets of the Club in the event of it being wound up whilst members, or within one year after ceasing to be members, for payment of the debts and liabilities of the Club contracted before ceasing to be members, and of the costs, charges and expenses of winding-up the same, and for the adjustments of the rights of the contributions among themselves.

GENERAL

1. All correspondence on Club matters should be addressed to the Secretary or to the relevant officer of the Club.

2. Any difference of opinion or ambiguity relating to the Club’s Articles of Association or to these Bylaws, or to any matters arising, should be addressed in writing to the Secretary for decision by the Management Committee.

3. The Club’s headed notepaper, approved by the Committee to comply with the requirements of the Companies Acts 1985 and 1989, should be used for official correspondence from the Committee members to members of the Club or outside organisations. It may not be used by other Club members, e.g., Rally Marshals, without the permission of a Committee member.

4.. Membership cards for the current year must be carried at all Club events and produced for inspection on request.

RALLIES

CODES OF CONDUCT AND PRACTICE FOR RALLIES

    The Club holds an Exemption Certificate issued by Natural England (formerly by DEFRA) which enables the Club to hold rallies on sites not licensed by local authority. Many Club Rallies take place under this provision. Specific codes of conduct apply to the Certificate.

BOOKING

5. Members wishing to attend a rally should complete the relevant booking form, which is part of each month’s Rally Supplement, and return it to the Rally Marshal with the appropriate site and rally fees. It is advisable to book early. Booking forms for the annual AGM Rally are included with the relevant Newsletter.

6. All rallies start at 12 noon unless otherwise stated in the Rally Supplement. Members are asked not to arrive at the rally before the starting time.

GENERAL ORGANISATION

7. All Club members, Family members and day visitors attending Club rallies or other events must observe the Code of Conduct and Practice of the Club and the Motorhome Code, the Countryside Code, and the Seashore Code, which are included later in this handbook, and any site regulations.

8. Club rallies may be organised only with the approval of the Rally Coordinator acting on behalf of the management committee.

9. Members organising a rally, called Rally Marshals, will be responsible for the conduct of the rally and for ensuring that members attending comply with the Code of Conduct.

10, Attendance at Club rallies is restricted to Club members and family members in an Auto-Sleeper Motorhome. Honorary members only may attend in a Motorhome or caravan of a different manufacturer. No form of “temporary” membership for one particular rally is allowed, nor is it permitted to join at a rally for the purpose of attendance at that one rally.

11. The number of persons permitted to sleep in one Motorhome at a Club rally is limited to the number for whom sleeping accommodation is provided in that Motorhome.

12. Small tents (sufficient to sleep two children) are allowed at the discretion of the Rally Marshal who MUST BE CONSULTED before the tent is erected.

13. Rallies using the Exemption Certificate must not last more than 120 hours, from the first arrival to the last departure.

14. Rallies using the Exemption Certificate should not be organised jointly with another club.

FAMILY AND FRIENDS

15. Members attending a rally may entertain friends as day visitors subject to prior approval of the Rally Marshal. Visitors must report to the Rally Marshal on arrival.

16. All Club members, family members and day visitors attending Club rallies or other events must comply with any instructions given to them by the Rally Coordinator or the appointed Rally Marshal.

17. All Club members, family members and day visitors attending Club rallies or other events must observe the Club code of Conduct, the Motorhome Code, the Coastal Code and any site regulations, as appropriate.

VENUE FOR RALLIES USING THE EXEMPTION CERTIFICATE

Rally Marshals are ask to:

18. Avoid arranging rallies where the local authority has decreed the area to be unsuitable or inappropriate for caravanning activity.

19. Avoid arranging rallies on land adjacent to licensed sites unless approved by the local authority.

20. Avoid rallies on sites adjacent to Certified Locations/Sites unless the proposed rally site is clearly differentiated and the risk of interference with local people and other users is minimal.

21. Site motorhomes at a rally so they do not unduly interfere with the activities of local people, their privacy or their enjoyment of their property. Also take care not to interfere with the enjoyment by others of the landscape, natural beauty or nature conservation of the area.

22. Display the Auto-Sleeper Owners Club name when a site is in use.

23. A copy of the Exemption Certificate will be available to all rally marshals.

24. Rallies organised on sites licensed by the local authority shall conform to the regulations of the site concerned.

FREQUENCY AND TIMING OF RALLIES

25. Rally Marshals are advised to avoid the over-use of any venue, taking into account its position and general suitability, impact on the locality of numbers of vans and, in National Parks, and advice given by the National Parks Officer.

26. It is recommended that rallies should not be organised on successive weekends at the same venue.

27. It is also recommended that the arrangements of successive five day rallies in holiday areas at peak periods involving members moving on from one rally to the next is avoided, unless the movement of outfits is spread over a period to avoid nuisance to other road users.

ROAD SAFETY AND ACCESS

28. In popular holiday areas at peak holiday periods (e.g.. Bank Holidays) it is suggested that movement of Motorhomes should be arranged, if at all possible, outside the periods of heaviest road use to avoid inconvenience to other road users.

29. Venues chosen should be situated on good access roads of sufficient width to enable members’ outfits to pass other traffic without difficulty.

30. The access into the Rally field should be a least 9ft. wide , easily negotiable and clearly indicated.

31. Where possible avoid selecting a venue where the access is directly onto a busy ’A’ class road.

SAFETY ON THE RALLY SITE

32. The speed of the vehicles on the rally site should be restricted to 5 mph.

33. Emergency vehicles should be able to secure access to any unit on the site.

34. Rally Marshals shall therefore, if possible, space units 6 metres, or 20ft, between facing walls of adjacent motorhomes and not allow density to exceed 2O to the acre. For exempted rallies less then 3 metres between the edge of units is not permitted in any circumstances.

35. Space between motorhomes must not be obstructed by the use of awnings, small tents or wind-breaks, cars or trailers, or any other additional equipment. The Rally Marshal has the discretion to park or pitch additional equipment as he sees best in the interests of the safety of the rally.

36. Open fires are not in general allowed, except with the permission of the Rally Marshal and in a place agreed with him. Barbecues should also be agreed with the Rally Marshal, and sited well away from the vans and awnings, etc.

37. It is strongly recommended that all motorhomes carry a suitable British Standard Institute and/or Fire Officers’ Certificate approved fire extinguisher, and that every one should be aware of how to use the one they have.

38. It is also advisable that each motorhome should have a first aid kit.

PUBLIC HEALTH

39. There must be a clear differentiation between drinking water taps and water supplied for the cleansing of chemical closets. The two must never overlap.

40. The arrangements made for disposal of waste water and chemically treated sewage must be agreed with the land owner and must take full account of the need to safeguard water supplies and to prevent pollution of rivers and streams.

41. Ralliers must utilise their own chemical toilets properly charged with one of the recommended chemical fluids.

42. The contents of the chemical toilet must not be disposed of on the rally site except into the disposal point agreed with the land owner.

43. Similarly waste water must not be disposed of except as agreed in paragraph 40 above. It is recommended that members collect waste water from the motorhome waste water outlet in a receptacle, and do not allow it to overflow and foul the ground.

44. The Rally Marshal is asked to give special consideration to the disposal point requirements at the time of the initial survey. He should bear in mind that the disposal point should not be sited;

a) adjacent to a brook, spring, stream or river.

b) adjacent to a well, borehole or other entrance into the ground.

c) in an area used as a gathering ground for water supply purposes, unless authorised.

d) in the same area more then once in a season.

Potential rally sites found in the category (c) above should be avoided unless arrangements have been made with the River Authority. If a Rally Marshal is particularly anxious to utilise such an area the River Authority should be consulted in every case as early as possible and its advice sought concerning waste disposal methods.

45. Any excavated disposal points should be filled in with the excavated earth at the conclusion of the rally and, where possible the disturbed turf replaced.

46. Members attending rallies of short duration can reasonably be expected to take their refuse home with them.

47. On rallies where refuse is to be collected, refuse receptacles should be used, and the subsequent disposal of the contents in proper manner should be arranged with the land owner. In particular the Rally Marshal is asked to ensure that either;

a) the land owner undertakes to ensure the proper disposal of the refuse.

b) the Local Authority is requested to collect.

c) where an entrepreneur is engaged, he is asked to give an undertaking only to dispose of the contents upon a licensed site under the direction of the site manager.

Under no circumstances should refuse be emptied into the disposal point for waste water and chemically treated sewage.

48. Sites used for Club events must be left clean and tidy. The Rally Marshal shall ensure that the site is clear of litter after the rally.

GENERAL BEHAVIOUR

49. Respect should be shown to the land owner’s property, trees, fences, farm buildings, equipment and stock.

50. All animals are to be kept under control, and must not be allowed to run loose on the field. The recommended length of lead when tethered is a maximum 10 feet and the animal must be exercised away from the motorhomes.

51. Flying kites and model aircraft and the use of items like catapults or air-guns as well as ball games should not be permitted among, or close to, the motorhomes. If possible the Rally Marshal should arrange an open space well away from the motorhomes for games.

52. When the ground is wet the movement of motorhomes must be minimised to prevent damage to the field.

53. Club equipment may be used only with the permission of the Rally Coordinator, another Committee member, or the appointed Rally Marshal.

NUISANCE

54. Local people should be able to carry out their normal activities when rallies are in progress and disturbance should be minimised.

55. Noise from radios, televisions, generators and other sources should be kept to a minimum for the comfort of other caravanners, on site as well as for the people who live and work nearby. Generators should only be used between 10am and 2pm, or at the discretion of the Rally Marshal.

56. The Rally Marshal, together with the Rally Coordinator (if necessary) or the Management Committee of the Club, will treat any complaints seriously and will take steps to investigate and deal with the cause of complaints.

FORMER MEMBERS

57. Members leaving the Club may continue to receive the Newsletter until the end of the year for which their subscription has been paid. They may then continue to purchase the Newsletter, at such price as the Committee may decide.

58. Former members whose purchase of the Newsletter has not been continuous from the time of their leaving the Club shall not have this right

59. Former members who continue to purchase the Newsletter have no right to attend Club events.

THE MOTORHOME CODE

(Based on the Caravan Code)

1. Members should make sure that their motorhome is regularly maintained and that the Maximum Technically Permitted Load Mass (MTPLM) is not exceeded, so that it is always safe, both on the road and on a site. The base vehicle should be serviced in accordance with the manufacturer’s instructions, and that the agent or dealer should be asked to carry out the annual SMMT inspection and service on the living accommodation.

2. When touring in the motorhome, members should;

a) Pitch on private land only with the express permission of the owner.

b) On any site, follow the site rules on pitching, and place the motorhome where it will not interfere with the convenience or enjoyment of others.

c) Use the vehicle with care to avoid damaging turf. Holes should not be dug unless absolutely necessary and any turf removed should be replaced.

d) Dispose of any rubbish only where indicated on site. If no receptacles are provided, as on some rallies or small farm sites, seal any rubbish in a plastic bag and take it home or to any recognised disposal point.

e) When using a site which is not provided with toilets, use your sanitary equipment (usually a chemical closet with appropriate fluids) and dispose of the contents only at the point provided for this purpose. If burial is necessary as perhaps on private property, this should not be done near any water course.

NB Drinking water taps must never be used for the rinsing toilet or waste water tanks.

f) Do not allow waste (‘grey’) water to foul the ground; make sure that a suitable receptacle is placed to collect it and empty it as necessary. If no disposal point for grey water is provided, fouling must be kept to a minimum by distributing it over a considerable area, such as along a hedge.

g) Keep any children and pets under control in order to cause the least disturbance to others. Dogs and similar animals should be kept on a lead at all times and exercised away from the area occupied by motorhomes, caravans or tents. Smaller animals, such as birds, etc., may be kept in cages.

h) Drive slowly and quietly on site and observe all the speed limits and one-way systems, even when using a bicycle.

i) Respect the privacy and peace of others by keeping all mechanical, instrumental or vocal noise to a minimum. Generators should not be used between 6pm and 9am other than with the permission of the warden, site manager or rally marshal.

j) Ensure that any laundry outside the motorhome is displayed as discreetly as possible.

k) Keep the pitch neat and tidy. There should be no equipment outside the motorhome, other than what is necessary or appropriate. When leaving, members should make sure that their pitch is as clean as (or cleaner than) it was when they arrived.

l) Observe the Country, Coastal and Seashore Codes.

3. At all times, both on the road and on site, members should show courtesy and consideration to all comers so that goodwill of the general public is maintained. Special care should be taken by members when “wild camping” to ensure that they are not obstructing other vehicles, interfering with anyone’s view, or causing a nuisance in any way that might give the Club and motorcaravanning a bad name.

Further information and advice on the MTPLM and other weights, together with details of the annual SMMT inspection and service, are given in the handbook supplied with each Auto-Sleeper Motorhome.

THE COUNTRSIDE CODE (England & Wales)

(July 2004)

(The Outdoor Access Code in Scotland)

1. Be safe plan ahead, follow any signs.

2. Leave gates and property as you find them.

3. Protect plants and animals, take your litter home.

4. Keep dogs under close control.

5. Consider other people.

The full code is available at: www.countrysideaccess.gov.uk/things_to_know/countryside_code

MCS SEASHORE CODE (Marine Conservation Society 2007) – THE COASTAL CODE

Show Respect for Seashore Creatures

Leave animals where you find them.

Take care when touching soft-bodied animals—they are very delicate.

Carefully lift and replace any rocks you may have moved—there are animals underneath which need them for shelter.

Leave attached seaweed in place— there is plenty lying loose on the strand line.

Do not trample through rockpools.

Take photos, Not Living Animals

Avoid Disturbing Wildlife

Take Your Rubbish Home With You

Watch Where You Go

Be Careful!

Take care near cliffs

Play safe on the beach too.

The full code is available at www.mcsuk.org/education/mcs+seashore+code